Equipment and rental availability software
Stop double bookings and see exactly what is available, reserved, out on rent, coming back, low in stock or being repaired.
Fleet operations portal
Concept for a nonprofit with 420 drivers · Nonprofits and logistics
Picture a human services nonprofit with 420 drivers and 130 vehicles doing pickups, transport and deliveries every day. Each vehicle produces tolls, fuel receipts, inspections and the occasional accident report. That is well over 2,000 records a month, and today they live in six spreadsheets and one overloaded inbox.
- Driver records with compliance built in. Each driver has contact details, licence photos, training and status. Anything due in the next 30 days is flagged on the dashboard.
- Accident and ticket reporting. A short mobile form captures photos, location and statements, then produces an insurer-ready PDF in one click. Tickets move from open to paid to closed.
- Vehicle hand-off checks. Every hand-off records mileage, fuel, damage photos and a signature, so there is a clear chain of custody.
- Cost dashboard. Tolls and fuel are imported automatically and shown by vehicle, program and month.
70%less manual fleet admin
30 dayswarning before any expiry
Minutesto file an accident report
6 to 8 weeks · Business system, from $10,000 · Read the full case study
Where your current software falls short.
Real availability depends on overlapping bookings, delivery time, cleaning and checks, purchasing and repairs. A simple stock number can promise an item that is in the building but not ready for the next customer.
Add the missing piece.
We build an availability system that works out what you can really promise, flags clashes, warns when stock is low and tracks deliveries, returns and repairs. Staff get one reliable answer instead of checking three spreadsheets.
- Real inventory availability timeline
- Double-booking prevention
- Low-stock alerts and purchase orders
- Delivery and collection planning
- Return, inspection and maintenance workflow
- Multi-location stock visibility
The tools you already use.
What we can connect depends on each tool's API and your plan. We check this before agreeing a price.
What your team would see every day.
A sample screen built around this exact work: live numbers, what needs attention today and alerts before anything slips. Sample data, shaped around your team on the first call.
- Real inventory availability timeline
- Double-booking prevention
- Low-stock alerts and purchase orders
- Delivery and collection planning
Concept screen · sample data
Simple prices. No surprises.
You see your app before you pay for it, and the price is fixed before we start. See full pricing →
- 01
Free call
30 minutesYou tell us how the work happens today. We tell you honestly whether to build, buy or configure.
- 02
Clickable demo
$750 · 1 to 2 weeksYou click through your own app before paying for the build. The $750 is credited toward the build.
- 03
Build
From $5,000 · 3 to 10 weeksFixed price, agreed in writing. You see working software every week.
- 04
Care
Optional · $200/monthHosting, backups, fixes and small changes. Or run it yourself: you own the code.
What people ask before hiring us.
Can it prevent double bookings?
Yes, when bookings, deliveries, returns and repairs all feed one availability calendar.
Can it track single items and bulk stock?
Yes, either or both.
Can it connect to QuickBooks?
Usually yes. We check access and agree the accounting rules first.
Does it work across several locations?
Yes. Stock can be shown by branch, warehouse, van or area.
More examples of this work.
- /Internal tool · HR, operations and finance teamsRequests and approvals appEquipment, leave and purchase requests routed to the right manager, approved in one click and recorded forever, instead of an Excel sheet and email chains.600 h staff time saved a year · target
- /Add-on · HVAC, cleaning and field serviceField service problem boardAn add-on that puts every late job, missing part, unassigned call and unbilled visit on one board, each with an owner.15 min to assign an urgent call · target
Have a problem like this? Let’s build what’s missing.
Tell us how your team works today. We reply within one business day with an approach and a price range.